For private music academies
Music schools run on trust.
This is where it’s kept.
Scheduling, make-up credits, attendance, and payroll in one ledger — every decision explained in plain English, with the receipts to prove it.
Allegro — the daily work
Scheduling & attendance
A day view built for the front desk, and a native iPhone app that knows who is holding it: one screen for a teacher between students, the whole school for whoever is answering the phone. Attendance is two taps — and when the basement studio drops to one bar of signal, it syncs the moment the signal returns.
The morning screen doesn’t list what happened. It lists what needs you, most urgent first, with what each one is worth.
6 past lessons with no attendance taken — untaken attendance becomes unpayable payroll.
Schedule →8 makeups this month were taught on lessons whose original late cancellation may also be in payroll — review before approving, or teachers get paid twice.
Payroll →Auggie Vance — Nothing on the calendar. The last lesson taught was June 23 and no future lesson is booked. Worth $200.00 a month.
Retention →Dashiell Tessier — 3 cancellations in 60 days, all from the family. Holds 2 unused credits worth $90.00 and has booked none of them. Worth $150.00 a month.
Retention →Rex Holloway’s $45.00 credit expires Aug 6, 2026 — a family that loses a credit unwarned is a family that leaves.
Credits →Andante — the policy, kept
Credits that explain themselves
Cancellations follow your written policy, not the mood at the desk. Every credit issued, spent, or expired carries its reasoning — what happened, which rule applied, what it’s worth.
- Cancelled before the deadline, so the client cancellation rule applies.
client-on-time - Holds 1 unused credit against a limit of 2.
outstanding-cap - Received 1 credit in the last 60 days, against a limit of 2. Credits already used still
count here.
window-cap - Valid until July 26, 2026.
validity
Con moto — the assistant
AI drafts. Your people decide.
The assistant reads your school’s records at the moment you ask and writes the parent email, the Monday briefing, the month-end audit note. Then it stops.
It answers only from your ledger and says so when the ledger can’t answer. It writes words, never arithmetic — every figure comes from the records themselves. It proposes; a person confirms. Money and policy stay human.
Largo — the books
Payroll without the spreadsheet
Teacher pay computed from the same ledger the lessons live in — percentage or hourly — with double-pay collisions and unmarked lessons surfaced before month-end, not after.
Three figures a school has to be able to produce from its own records. The third one — what you still owe families in unused lessons — is the one no off-the-shelf report in this category produces at all.
| What moved the credit liability | Credits | Value | What it means |
|---|---|---|---|
| Outstanding at period start | 11 | $715.00 | Carried in from before July 2026 |
| Issued this period | +10 | $420.00 | New obligations to families |
| Booked as makeups | −8 | −$330.00 | Discharged by teaching the lesson |
| Expired unused | −1 | −$65.00 | Released to revenue — check this is defensible before you count it |
| Outstanding at period end | 12 | $740.00 | What the school still owes in lessons |
Coda
In pilot with its first academy.
ConservatorySuite is being built hands-on with a working music school. If yours is drowning in make-up spreadsheets and he-said-she-said cancellations, write to us.
hello@conservatorysuite.com